Editing an asset correctly

Change the fact, not the derived value

Some fields are yours to set. Others are calculated:

• You set — name, class, type, subtype, location, dimensions, condition, criticality, dates and costs
• Spatial7 derives — asset group from the class, geometry measures from the mapped feature, remaining life from age and expected life, annual depreciation from value and life, and written-down value from the two

If you override a derived figure deliberately, the record notes that it was overridden rather than calculated.

Before you save

• Check the asset ID follows the register's format
• Check the class and type match what the asset actually is
• Check the site or facility ID is one already registered
• Check the location narrative describes where the asset is, not what it is

Every save is recorded in the asset's change history, with what changed and who changed it.